Advanced Admin Assistant to Divisional VP (Onsite)

Thornton Tomasetti; Illinois; On-site; USD 32,000 - 62,000; Full time

Benefits offered by this job

Health coverage benefits

Retirement savings plan

Tuition reimbursement

Student debt program

FreeU education benefit

Job summary

Abbott in Lake Bluff, IL, is seeking an Administrative Assistant II to provide advanced administrative support to Divisional VPs and managers. This onsite role requires handling a wide range of office tasks and coordinating travel, meetings, and documents.

The candidate will use Microsoft Office, Adobe Acrobat, and other business software, with opportunities to train on new tools and support multiple leaders within CHR Corporate Human Resources.

Qualifications

• High School diploma or equivalent; 1 year admin experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic to intermediate software skills.

Responsibilities

• Answering phones and calendar management for the department.
• Scheduling travel and coordinating meetings and events.
• Managing correspondence and scheduling couriers.
• Processing expense reports and handling budget tracking as applicable.
• Creating or modifying business documents and preparing presentations from source materials.
• Handling teleconference setups and remote access liaison duties.
• Onboarding and coordinating work for new administrative assistants as needed.

Skills

Microsoft Office Suite

Outlook

Adobe Acrobat

Teams

Visio

OrgPlus

Power Apps

Education

High School diploma or equivalent

Tools

Power Apps

Microsoft Office Suite

Adobe Acrobat

Visio

OrgPlus

Outlook

Job description

Abbott in Lake Bluff, IL, is seeking an Administrative Assistant II to provide advanced administrative support to Divisional VPs and managers. This onsite role requires handling a wide range of office tasks and coordinating travel, meetings, and documents.

The candidate will use Microsoft Office, Adobe Acrobat, and other business software, with opportunities to train on new tools and support multiple leaders within CHR Corporate Human Resources.