Hybrid Senior Executive Assistant to VP & Sales

SmartRecruiters, Inc.; Mettawa (IL); Hybrid; USD 77,366,000 - 139,832,000; Full time

Job summary

AbbVie in Illinois seeks a Senior Administrative Assistant to manage complex scheduling, travel, materials preparation, and events for the VP and Heads of Sales. This hybrid role requires discretion and excellent organizational skills.

You will use MS Office, assist with expense reporting, and coordinate onboarding and communications while maintaining confidential information with care.

Qualifications

• 3+ years of administrative assistant experience.
• Experience supporting VP-level executives.
• Strong knowledge of Microsoft Office Suite and Outlook.
• Ability to handle confidential information with discretion.
• Excellent organizational and communication skills.

Responsibilities

• Provide advanced administrative support to VP and Heads of Sales, including calendar management and travel planning.
• Answer department phones and manage correspondence; prioritize executive emails.
• Coordinate and maintain departmental files in compliance with guidelines.
• Plan and execute meetings and events, booking rooms and handling tech.
• Process expense reports and purchase orders in approved systems.
• Onboard new team members and manage Team ID mailboxes and distribution lists.

Skills

3+ years administrative experience

VP support experience

Microsoft Office Suite

Outlook

Adobe Acrobat

Discretion & confidentiality

Relationship building

Fast learner

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie in Illinois seeks a Senior Administrative Assistant to manage complex scheduling, travel, materials preparation, and events for the VP and Heads of Sales. This hybrid role requires discretion and excellent organizational skills.

You will use MS Office, assist with expense reporting, and coordinate onboarding and communications while maintaining confidential information with care.