Executive Admin to Divisional VP – Events & Operations

Abbott; Santa Clara (CA); On-site; USD 78,369,000 - 156,881,000; Full time

Benefits offered by this job

HIP PPO health coverage

Retirement plan with employer contrib.

Tuition reimbursement

FreeU education benefit

Annual wellness program

Job summary

Abbott is seeking an Administrative Assistant II in Santa Clara, CA to provide pivotal support to the Divisional Vice President, Product Development. You will coordinate calendars, travel, expenses, invoicing and prepare complex documents and presentations for internal and external stakeholders.

The role requires strong communication, experience in a large global organization, and on-site work five days a week during core business hours.

Qualifications

• High School or GED diploma required.
• 3+ years of senior administrative experience supporting leaders at top levels.
• Strong written and verbal communications across org levels.
• Experience in a large, global, regulated environment preferred.

Responsibilities

• Manage Divisional VP meetings, calendar, travel, expenses, and invoices.
• Plan and execute corporate onsite and offsite events.
• Prepare and edit complex documents, spreadsheets and presentations; mastery of Excel/PowerPoint.
• Process invoices for payment; develop executive presentations and memos.
• Maintain org charts and communicate department updates.

Skills

Senior admin experience

Verbal & written communication

MS Office & Teams

Travel coordination

Independent & collaborative work

Education

High School diploma

Bachelor’s degree

Tools

Microsoft Office

Microsoft Teams

Travel booking platforms

Job description

Abbott is seeking an Administrative Assistant II in Santa Clara, CA to provide pivotal support to the Divisional Vice President, Product Development. You will coordinate calendars, travel, expenses, invoicing and prepare complex documents and presentations for internal and external stakeholders.

The role requires strong communication, experience in a large global organization, and on-site work five days a week during core business hours.