Executive Admin Lead for VP, Product Development

Abbott Laboratories; Santa Clara (CA); On-site; USD 37,000 - 76,000; Full time

Benefits offered by this job

HIP PPO medical coverage

Retirement savings with high employer

Tuition reimbursement and education

Excellent health and wellness benefits

Job summary

Abbott is seeking an Administrative Assistant II to join our Santa Clara, CA team. You will provide primary administrative support to the Divisional Vice President, Product Development, coordinating schedules, travel, meetings, invoices, and communications.

This role also leads event planning, prepares polished documents, assists with onboarding, and helps keep departmental operations organized under tight deadlines.

Qualifications

• High School or GED diploma.
• 3+ years of senior-level administrative experience coordinating for leaders at top levels.
• Strong verbal and written communications within a large organization.
• Experience in a regulated, global environment preferred.
• Ability to work on-site in Santa Clara five days a week during core hours.
• Proficiency with Microsoft Office and Microsoft Teams.
• Ability to coordinate domestic and international travel.
• Ability to work independently and collaboratively within an administrative team.

Responsibilities

• Assist the Divisional VP with meeting arrangements, calendar management, travel, and expenses.
• Lead event planning for corporate onsite and offsite meetings.
• Create, edit, and review documents and presentations; proficient with MS Excel and PowerPoint.
• Submit invoices for payment processing in a timely manner.
• Develop polished executive presentations and departmental communications.
• Provide general office support (mail, phones, filing, supplies).
• Support new hire onboarding and employee engagement projects.
• Prepare reports, memoranda, and correspondence as required.
• Maintain organization and deadlines with high attention to detail.
• Lead special projects as assigned.
• Perform other duties as needed.

Skills

Verbal communication

Written communication

Calendar management

Travel coordination

Education

High School diploma or GED

Bachelor’s degree

Tools

MS Office

Microsoft Teams

PowerPoint

Excel

Job description

Abbott is seeking an Administrative Assistant II to join our Santa Clara, CA team. You will provide primary administrative support to the Divisional Vice President, Product Development, coordinating schedules, travel, meetings, invoices, and communications.

This role also leads event planning, prepares polished documents, assists with onboarding, and helps keep departmental operations organized under tight deadlines.