Admin Assistant II

Thornton Tomasetti; Illinois; On-site; USD 32,000 - 62,000; Full time

Benefits offered by this job

Health coverage benefits

Retirement savings plan

Tuition reimbursement

Student debt program

FreeU education benefit

Job summary

Abbott in Lake Bluff, IL, is seeking an Administrative Assistant II to provide advanced administrative support to Divisional VPs and managers. This onsite role requires handling a wide range of office tasks and coordinating travel, meetings, and documents.

The candidate will use Microsoft Office, Adobe Acrobat, and other business software, with opportunities to train on new tools and support multiple leaders within CHR Corporate Human Resources.

Qualifications

• High School diploma or equivalent; 1 year admin experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic to intermediate software skills.

Responsibilities

• Answering phones and calendar management for the department.
• Scheduling travel and coordinating meetings and events.
• Managing correspondence and scheduling couriers.
• Processing expense reports and handling budget tracking as applicable.
• Creating or modifying business documents and preparing presentations from source materials.
• Handling teleconference setups and remote access liaison duties.
• Onboarding and coordinating work for new administrative assistants as needed.

Skills

Microsoft Office Suite

Outlook

Adobe Acrobat

Teams

Visio

OrgPlus

Power Apps

Education

High School diploma or equivalent

Tools

Power Apps

Microsoft Office Suite

Adobe Acrobat

Visio

OrgPlus

Outlook

Job description

About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

Job Overview

JOB DESCRIPTION: Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of.

Benefits

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

Additional Company Recognition

A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

Opportunity

This position works out of our Lake Bluff, IL location in the CHR Corporate Human Resources. This is an onsite position.

Role

As the administrative assistant II, you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher‑level management as needed.

Key Responsibilities

Responsibilities include all administrative functions of the department: Answering phones. Calendar management. Scheduling travel. Managing correspondence and scheduling couriers. Processing expense reports. Meeting/event planning. Creating or modifying business documents. Preparing presentations from source materials. Handling teleconference and BlackBerry setups. Acting as a liaison for remote access issues. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. Uses basic to intermediate software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office setups and on‑boarding. May train/coordinate work for new administrative assistants.

Required Qualifications

High School diploma or equivalent. Some college preferred. 1 year of previous admin experience or equivalent. Operates with general instruction and some supervision. Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required. Microsoft Power Apps knowledge preferred.

Salary

The base pay for this position is $22.50 – $45.00/hour In specific locations, the pay range may vary from the range posted.

Job Details

JOB FAMILY: Administrative Support DIVISION: CHR Corporate Human Resources LOCATION: United States > Abbott Park : AP06B

ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Yes, 5 % of the Time MEDICAL SURVEILLANCE: No SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

About Abbott

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next‑generation diagnostics, life‑changing devices, science‑based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health.

The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well‑being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings.

An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.

Connect With Us

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter

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