Administrative Assistant II

Abbott Laboratories; California, Northern (MO, KY); Hybrid; USD 52,000 - 103,000; Full time

Benefits offered by this job

Free medical coverage

Excellent retirement plan

Tuition reimbursement

Education benefits

Job summary

Abbott Laboratories in Sylmar, CA seeks an experienced Administrative Support professional. You will handle phones, calendars, travel arrangements, expense reporting, and the creation of business documents for senior leaders.

The role requires strong MS Office skills, attention to detail, and the ability to manage confidential information. Expect coordination of meetings, onboarding support, and collaboration with cross‑functional teams at Abbott.

Qualifications

• Minimum 3 years’ relevant admin experience including expense and travel coordination.
• Experience with expense reporting, purchasing, and meeting logistics.
• Proficient MS Office user with strong document preparation skills.
• Education: High School Diploma or GED.

Responsibilities

• Answering phones and managing calendars for executives.
• Scheduling travel and coordinating meetings and events.
• Processing expense reports and managing correspondence.
• Preparing presentations from source materials.
• Onboarding new administrative assistants and supporting budgeting tasks.

Skills

Calendar management

Meeting planning

MS Office proficiency

Travel coordination

Expense reporting

Communication

Education

High School Diploma/GED

Tools

Ariba

Office Suite (Word/Excel/PowerPoint)

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION: Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of .
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

Main Purpose of the Role

Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.

Main Responsibilities

• answering phones
• calendar management
• scheduling travel
• managing correspondence and scheduling couriers
• processing expense reports
• meeting/event planning
• creating or modifying business documents
• preparing presentations from source materials
• handling teleconference and BlackBerry setups
• acting as a liaison for remote access issues
• May include some support for tracking budget expenditures
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Orders business cards and stationery
• Uses intermediate to advanced software skills to perform work assigned
• Uses and understands Microsoft Office Suite and other business‑specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set‑up and onboarding
• May train/coordinate work for new administrative assistants
• Consistently interacts with high‑level executives
• Intermediate to advanced knowledge and understanding of business processes and requirements
• Frequently handles confidential or business‑sensitive information
• Data is typically employee‑level or one‑dimensional
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements
• Proactively identifies and resolves scheduling conflicts
• Primary point of contact for manager’s schedule

Qualifications

• Minimum 3 years’ relevant admin experience including but not limited to:
• Expense and travel NDAs
• Promotions and weekly open req list
• Facilities and meeting requests and conf room management
• Expense reporting
• Office supply
• Vacation report
• Patent awards special award Livelife well yearly event (EGC/Halloween/Xmas)
• Training tracking
• Award lunches (2xyr)
• Townhall meetings
• HRS/EHRA consolidated R&D attendees
• Purchasing through Ariba user
• Proficient MS Office Suite user (Word/Excel/PowerPoint)
• Education High School Diploma/GED

The base pay for this position is $24.65 – $49.35/hour In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Administrative Support DIVISION: CRM Cardiac Rhythm Management LOCATION: United States > Sylmar : 13150 Telfair Avenue ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: No MEDICAL SURVEILLANCE: No SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more.

With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life.

Whether it’s next‑generation diagnostics, life‑changing devices, science‑based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health.

The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well‑being of millions of people.

They push the boundaries to help manage and treat some of life’s greatest health challenges.

We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings.

An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.

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