Administrative Support Specialist — Scheduling & Office Operations

Aramark; Washington (District of Columbia); On-site; USD 31,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid time off

Job summary

Aramark in Washington, DC seeks an Assistant to provide essential administrative support across phones, filing, scheduling, and correspondence. The role requires clear communication, quick response to inquiries, and proficient use of office equipment such as fax machines and copiers.

Responsibilities include maintaining filing systems, producing monthly business unit reports, coordinating training, scheduling meetings, managing access forms, and assisting with timesheets and safety admin tasks.

Qualifications

• Strong digital literacy including Excel, Word, and PowerPoint.
• Customer service experience is required.
• Proven problem solving and interpersonal skills are essential.

Responsibilities

• Provide administrative support to the Unit and offices.
• Manage filing systems and implement structure revisions as needed.
• Produce the Business Units monthly report.
• Organise and manage training courses.
• Handle site-wide emails and schedule meetings.
• Inductions - collate data for trainings and schedule as required.
• Keep vendor insurance details up to date.
• Back up to complete timesheets and assist with schedules.

Skills

Professional etiquette

Digital literacy

Customer service

Problem solving

Interpersonal skills

Tools

Excel

Word

PowerPoint

Job description

Aramark in Washington, DC seeks an Assistant to provide essential administrative support across phones, filing, scheduling, and correspondence. The role requires clear communication, quick response to inquiries, and proficient use of office equipment such as fax machines and copiers.

Responsibilities include maintaining filing systems, producing monthly business unit reports, coordinating training, scheduling meetings, managing access forms, and assisting with timesheets and safety admin tasks.