Administrative Support Specialist II

MaineGuide; Rockland (ME); On-site; USD 33,000 - 46,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Holidays

Job summary

Department of Health and Human Services (DHHS) in Rockland, ME is seeking an Office Assistant II to perform essential clerical duties, including typing, filing, mail handling, and front-desk support. The role requires strong organizational skills and the ability to prioritize tasks in a busy office environment.

Responsibilities include answering phones, processing mail, scanning and indexing documents, and providing back-up support to regional staff.

Qualifications

• Experience in office and administrative support demonstrating knowledge of modern practices.
• Ability to prioritize work with independent judgment within set procedures.

Responsibilities

• Typing, filing, making copies, answering telephones and general clerical duties.
• Answering incoming phone calls and processing mail.
• Filing paperwork, faxing, scanning and indexing documents.
• Greeting and screening visitors and directing to appropriate staff.
• Performing miscellaneous administrative tasks as needed.

Skills

Outlook email

Excel spreadsheets

MS Word

Reception by phone

Data entry

Keyboarding

Job description

Department of Health and Human Services (DHHS) in Rockland, ME is seeking an Office Assistant II to perform essential clerical duties, including typing, filing, mail handling, and front-desk support. The role requires strong organizational skills and the ability to prioritize tasks in a busy office environment.

Responsibilities include answering phones, processing mail, scanning and indexing documents, and providing back-up support to regional staff.