Licensing & Compliance Admin Specialist

maine; Augusta (ME); Hybrid; USD 37,000 - 53,000; Full time

Job summary

The Department of Health and Human Services (DHHS) in Augusta, Maine is hiring for an Administrative Assistant II position to support the Assisted Housing and Personal Care Agency Programs within the Division of Licensing and Certification.

You will handle license applications, maintain records, enter data across multiple databases, assist providers with licensing questions, and help with surveys and investigations, with partial telework available with management approval.

Qualifications

• Experience in a regulatory, licensing, or government office environment.
• Strong organizational skills, and attention to detail and accuracy.
• Able to consistently follow detailed instructions, policies, and procedures.
• Able to manage workload and complete tasks with minimal supervision.

Responsibilities

• Provide administrative support to the Assisted Housing and Personal Care Agency Programs.
• Process license applications and maintain records.
• Update the federally mandated database and respond to provider inquiries.
• Support division staff for licensing surveys and complaint investigations.
• Data entry and data management across multiple databases.
• Prepare licensing documents and ensure confidentiality.

Skills

Regulatory environment experience

Organizational skills

Attention to detail

Independent decision-making

Job description

The Department of Health and Human Services (DHHS) in Augusta, Maine is hiring for an Administrative Assistant II position to support the Assisted Housing and Personal Care Agency Programs within the Division of Licensing and Certification.

You will handle license applications, maintain records, enter data across multiple databases, assist providers with licensing questions, and help with surveys and investigations, with partial telework available with management approval.