Administrative Support Specialist

County of Montgomery, AL; Montgomery (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

County of Montgomery, AL seeks an Administrative Support Associate to perform a wide range of clerical tasks across departments, including payroll and budget support, filing, and customer service. The role requires typing speed, basic bookkeeping familiarity, and strong organization.

Pay will be commensurate with education and experience within the county’s policy framework. Applicants should have a high school diploma or GED and two years of clerical experience.

Qualifications

• High School diploma or GED required.
• Two (2) years of basic clerical experience.
• Typing skill required for general clerical work.
• Technical certification in Office Administration may substitute for one year of experience.

Responsibilities

• Perform typing of forms, reports, and documentation.
• Answer phones and greet customers as the first point of contact.
• Organize office filing systems and manage supplies.
• Assist payroll and budget activities as needed.
• Handle cash drawers and basic bookkeeping tasks.
• Provide general support to supervisors and department staff.

Skills

Typing

Answering phones

Filing

Greeting customers

General office functions

Education

High School diploma or GED

Job description

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade.
A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies

Nature of Work

This is a functional job class performing a wide-range of general and specialized clerical procedures designed to
assist departments in completing specific department functions. Work procedures include but not limited to
general office duties such as typing various forms, reports, documentation,
ordering supplies, organizing office filing systems, assisting in functions
such as payroll and budget, handling cash drawers, office inventory, answering
phones and/or basic bookkeeping. Work in
this class is not always repetitive and may be cyclical in nature. Employees may exercise some judgment and
decision making within the defined functions they support. Employees in this class perform work
requiring general office procedures as well as specific knowledge and abilities
required by the department in terms of how it functions and personnel they
support. Employees in this class may
supervise or lead lower level clerical/assistant employees. Most positions
support supervisors or managers in more specific duties in larger or more
broad-based duties in smaller divisions or departments.

Minimum Qualifications

High School diploma or GED and two (2) years of basic clerical experience which demonstrates knowledge of general office functions (answering phones, filing, typing, greeting customers). A technical certification in Office Administration or closely related area may substitute for one year of experience. Experience must indicate typing skill required for general clerical work.
NOTE: Two (2) years’ experience as an Administrative Support Associate will qualify for this position.
NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.