Administrative Support & Operations Coordinator

The Pennsylvania State University; United States; Presencial; USD 37.000 - 59.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

75% tuition discount

Retirement plans

Paid time off

Descripción de la vacante

The Pennsylvania State University in Hershey, PA is seeking an Administrative Support professional to provide detailed, organized administrative and professional support with minimal supervision. This role will perform a wide range of office tasks to ensure efficient operations across departments.

The candidate will manage calendars, prepare reports, coordinate travel, support meetings and events, and assist with budget tracking and financial transactions in accordance with university policies.

Formación

• Detail-oriented and organized candidate
• Ability to create, organize, and maintain files and databases
• Strong written and verbal communication skills
• Familiarity with office software and processes

Responsabilidades

• Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures
• Create, organize, and maintain files, records, and databases
• Serve as a primary point of contact for students, faculty, staff, fellows, and external partners
• Compose, review, and distribute internal and external communications
• Maintain calendars, schedule meetings, and coordinate appointments
• Provide support for scheduling travel arrangements
• Coordinate meeting logistics, including scheduling, agenda development, and preparation of materials
• Review, edit, and format reports, presentations, and correspondence
• Collect and organize data, including budgetary and operational information
• Compile and maintain records to support departmental and institutional reporting needs
• Track expenditures and assist with budget preparation and projections
• Initiate financial transactions, reimbursements, and budget revisions in accordance with policies
• Maintain inventory and order office supplies
• Support and coordinate meetings, workshops, and special events; reserve spaces, develop itineraries, prepare materials, and coordinate across teams
• Understanding of our financial system, SIMBA as well as SAP Concur and ShopOnlion preferred but not required.

Conocimientos

Detail oriented

Organized

Communication

Educación

General Equivalency Diploma (GED)

High School Diploma (HS)

Herramientas

SIMBA

SAP Concur

ShopOnlion

Descripción del empleo

The Pennsylvania State University in Hershey, PA is seeking an Administrative Support professional to provide detailed, organized administrative and professional support with minimal supervision. This role will perform a wide range of office tasks to ensure efficient operations across departments.

The candidate will manage calendars, prepare reports, coordinate travel, support meetings and events, and assist with budget tracking and financial transactions in accordance with university policies.