Administrative Assistant: Department Operations & Budget

The Pennsylvania State University; Hershey (PA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Paid time off

Job summary

The Pennsylvania State University, College of Medicine in Hershey, PA, is seeking an Administrative Assistant to provide dedicated department-level administrative and financial support for the Department of Medicine's College of Medicine activities.

The Administrative Assistant provides support to ensure the efficient operation of the office; coordinates schedules, handles communications, organizes files, and assists staff and management with a variety of administrative tasks; supports budget

Qualifications

• GED or HS required with 2+ years of relevant experience.
• Ability to manage schedules, communications, and records.
• Experience handling budget and data activities is preferred.

Responsibilities

• Plan, organize, and coordinate daily office activities and processes.
• Provide general office support and maintain workflow per policies.
• Create and maintain files, records, and databases.
• Greet visitors and direct inquiries appropriately.
• Serve as primary contact for students, faculty, staff, and partners.
• Compose, review, and distribute communications.
• Maintain calendars and coordinate meetings and travel.
• Prepare and review reports and presentations.
• Track expenditures and assist with budget revisions.
• Support meetings and events and coordinate across teams.

Skills

Office administration

Calendar management

Budget tracking

Communication skills

Education

GED/HS or higher education

Job description

The Pennsylvania State University, College of Medicine in Hershey, PA, is seeking an Administrative Assistant to provide dedicated department-level administrative and financial support for the Department of Medicine's College of Medicine activities.

The Administrative Assistant provides support to ensure the efficient operation of the office; coordinates schedules, handles communications, organizes files, and assists staff and management with a variety of administrative tasks; supports budget