Administrative Support Specialist: Calendars, Budgets & Travel

Penn State Lady Lions; Hershey (PA); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Comprehensive benefits

Paid time off

Job summary

Penn State is seeking an Administrative Support professional in Hershey, PA to provide comprehensive administrative and professional support with minimal supervision. The role includes scheduling, document management, communications, and cross‑team coordination.

Qualified applicants will hold a GED or HS diploma. The position offers full-time hours with a competitive benefits package, including a 75% tuition discount for employees and eligible dependents.

Qualifications

• GED or HS required.
• No prior work experience required for Administrative Assistant - Support.
• 2+ years of experience for Administrative Assistant – Intermediate Support; education may substitute experience.

Responsibilities

• Provide general office support and ensure efficient workflow.
• Create, organize, and maintain files, records, and databases.
• Serve as primary contact for students, faculty, staff, fellows, and external partners.
• Compose, review, and distribute internal and external communications.
• Maintain calendars, schedule meetings, and coordinate travel arrangements.
• Coordinate meeting logistics and prepare materials.

Skills

Detail orientation

Organizational skills

Communication

Education

GED or High School diploma

Tools

SIMBA

SAP Concur

ShopOnlion

Job description

Penn State is seeking an Administrative Support professional in Hershey, PA to provide comprehensive administrative and professional support with minimal supervision. The role includes scheduling, document management, communications, and cross‑team coordination.

Qualified applicants will hold a GED or HS diploma. The position offers full-time hours with a competitive benefits package, including a 75% tuition discount for employees and eligible dependents.