Administrative Support & Operations Specialist

Penn State University; Hershey (PA); Vor Ort; USD 37.000 - 59.000; Vollzeit

Benefits dieser Stelle

75% tuition discount

Zusammenfassung

Penn State University in Hershey, PA seeks an Administrative Support professional to provide comprehensive office and program support within the Department of Family and Community Medicine. The role involves handling communications, calendars, travel arrangements, and data/report preparation, with a focus on accuracy and efficiency.

Candidates may be placed at Administrative Assistant - Support or Intermediate Support based on experience.

Qualifikationen

• GED or HS diploma is required.
• 2+ years of relevant experience for Administrative Assistant - Intermediate Support; relevant education may substitute for experience.

Aufgaben

• Provide general office support and ensure efficient workflow in accordance with institutional policies.
• Create, organize, and maintain files, records, and databases.
• Serve as primary point of contact for students, faculty, staff, fellows, and external partners.
• Compose, review, and distribute internal and external communications.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Provide support for scheduling travel arrangements.
• Coordinate meeting logistics, including scheduling and preparation of materials.
• Review, edit, and format reports, presentations, and correspondence.
• Collect and organize data including budgetary and operational information.
• Compile and maintain records for departmental and institutional reporting needs.
• Track expenditures and assist with budget preparation and revisions.
• Initiate financial transactions, reimbursements, and budget revisions per policies.
• Maintain inventory and order office supplies.
• Support meetings, workshops and events; reserve spaces and coordinate itineraries across teams.

Ausbildung

GED or HS diploma

Tools

SIMBA

SAP Concur

ShopOnlion

Jobbeschreibung

Penn State University in Hershey, PA seeks an Administrative Support professional to provide comprehensive office and program support within the Department of Family and Community Medicine. The role involves handling communications, calendars, travel arrangements, and data/report preparation, with a focus on accuracy and efficiency.

Candidates may be placed at Administrative Assistant - Support or Intermediate Support based on experience.