Administrative & Operations Coordinator

Penn State University; United States; Remote; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in the United States seeks an Administrative Assistant (Intermediate Support) to provide essential administrative and operational support for the Department of Food Science. This role acts as a liaison with faculty, staff, students, and external stakeholders, handling financial transactions and payroll-related tasks.

The position covers seminars, events, front office duties, and departmental communications, with emphasis on accuracy, discretion, and customer service.

Qualifications

• Strong interpersonal, written, and verbal communication are required.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently while contributing as part of a team.
• Experience with university systems and confidential information handling.

Responsibilities

• Serve as a liaison between the department and university financial hubs using university systems and ServiceNow.
• Prepare reconciliations, travel expense reports, non-catalog POs, and procurement requests.
• Enter wage updates and manage part-time job requisitions in Workday.
• Coordinate seminars, meetings, events, and department programs.
• Provide front office support and professional customer service to stakeholders.

Skills

Strong interpersonal communication

Excellent organizational skills

Multitasking / prioritization

Independent worker / team contributor

Clear written and verbal communication

Education

GED or HS diploma

Tools

Workday

PSUbuy

ServiceNow

SAP Concur

SIMBA

Job description

Penn State University in the United States seeks an Administrative Assistant (Intermediate Support) to provide essential administrative and operational support for the Department of Food Science. This role acts as a liaison with faculty, staff, students, and external stakeholders, handling financial transactions and payroll-related tasks.

The position covers seminars, events, front office duties, and departmental communications, with emphasis on accuracy, discretion, and customer service.