Administrative Support – Medical Dept (Tuition Benefits)

Penn State University; United States; On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State College of Medicine, Department of Family and Community Medicine in Hershey, PA is seeking an Administrative Support position. The successful candidate will provide administrative and professional support, manage files, calendars, and communications, and assist with budgetary and operational data.

The role requires attention to detail, organization, and the ability to work with minimal supervision, coordinating across teams and external partners.

Qualifications

• General Equivalency Diploma (GED) or High School (HS)
• No prior relevant work experience required
• 2+ years of relevant experience; Relevant education accepted in lieu of experience

Responsibilities

• Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures
• Create, organize, and maintain files, records, and databases
• Serve as a primary point of contact for students, faculty, staff, fellows, and external partners
• Compose, review, and distribute internal and external communications
• Maintain calendars, schedule meetings, and coordinate appointments
• Provide support for scheduling travel arrangements
• Coordinate meeting logistics, including scheduling, agenda development, and preparation of materials
• Review, edit, and format reports, presentations, and correspondence
• Collect and organize data, including budgetary and operational information
• Compile and maintain records to support departmental and institutional reporting needs
• Track expenditures and assist with budget preparation and projections
• Initiate financial transactions, reimbursements, and budget revisions in accordance with policies
• Maintain inventory and order office supplies
• Support and coordinate meetings, workshops, and special events; reserve spaces, develop itineraries, prepare materials, and coordinate across teams
• Understanding of our financial system, SIMBA as well as SAP Concur and ShopOnlion preferred but not required

Skills

Detail-oriented

Organized

Education

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience; Relevant education accepted in lieu of experience

Job description

Penn State College of Medicine, Department of Family and Community Medicine in Hershey, PA is seeking an Administrative Support position. The successful candidate will provide administrative and professional support, manage files, calendars, and communications, and assist with budgetary and operational data.

The role requires attention to detail, organization, and the ability to work with minimal supervision, coordinating across teams and external partners.