Academic Operations & Events Assistant

The Pennsylvania State University; Paxtonia (PA); On-site; USD 25,000 - 33,000; Part time

Job summary

Penn State Harrisburg’s School of Science, Engineering, and Technology seeks an Administrative Assistant to support day-to-day administrative and operational functions across academic departments. You will manage communications, scheduling, travel arrangements, budgets, and events, thriving in a collaborative academic environment.

We value organized, detail-oriented professionals who can work independently and as part of a team while maintaining confidentiality and professionalism.

Qualifications

• Prior administrative experience in a professional setting; higher education experience is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel) required.
• Experience with University financial or business systems (such as SIMBA) preferred.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes.
• Greet and assist visitors, students, and faculty, respond to inquiries, and direct requests as appropriate.
• Provide support for scheduling, calendar management, and travel arrangements for students and faculty.
• Coordinate meeting logistics, including scheduling, preparing materials, and drafting agendas.
• Draft, review, and distribute internal and external communications.
• Collect, organize, and analyze data to prepare reports, presentations, contracts, and proposals.
• Create and maintain accurate files, records, and databases.
• Monitor budgets, process financial transactions, track expenditures, assist with revisions, and prepare projections.
• Manage office supplies and equipment needs, including ordering and coordinating maintenance.
• Support special events by reserving spaces, preparing itineraries and materials, coordinating with vendors, and serving as a primary contact.

Skills

Microsoft Office Suite

Administrative support

Tools

SIMBA

Job description

Penn State Harrisburg’s School of Science, Engineering, and Technology seeks an Administrative Assistant to support day-to-day administrative and operational functions across academic departments. You will manage communications, scheduling, travel arrangements, budgets, and events, thriving in a collaborative academic environment.

We value organized, detail-oriented professionals who can work independently and as part of a team while maintaining confidentiality and professionalism.