Administrative Assistant - Budget & Scheduling Support

Penn State University; Tallahassee (FL); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is hiring an Administrative Assistant in the Department of Medicine at the Penn State College of Medicine, Hershey, PA. This role provides administrative and financial transaction support for department activities and ensures efficient office operations.

You will coordinate schedules, handle communications, organize files, support budgeting, and serve as a key contact for students, faculty, staff, and external partners.

Qualifications

• GED or HS required; 2+ years of relevant experience preferred; Relevant education may be accepted in lieu of experience

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes
• Provide general office support, ensuring efficient workflow and adherence to policies
• Create, organize, and maintain files, records, and databases
• Greet visitors and provide information; respond to inquiries and direct appropriately
• Serve as a primary point of contact for students, faculty, staff, fellows, and external partners
• Compose, review, and distribute internal and external communications
• Maintain calendars, schedule meetings, and coordinate appointments
• Coordinate travel arrangements and meeting logistics
• Review, edit, and format reports, presentations, and correspondence
• Collect and organize data including budgetary and operational information
• Track expenditures and assist with budget preparation and revisions
• Maintain inventory and order office supplies
• Support meetings, workshops, and events; reserve spaces and prepare materials
• Handle sensitive and confidential information with discretion
• May supervise staff including hiring, training, and performance management

Education

GED or High School Diploma

Job description

Penn State University is hiring an Administrative Assistant in the Department of Medicine at the Penn State College of Medicine, Hershey, PA. This role provides administrative and financial transaction support for department activities and ensures efficient office operations.

You will coordinate schedules, handle communications, organize files, support budgeting, and serve as a key contact for students, faculty, staff, and external partners.