Administrative Support Assistant

US-Department-of-Veterans-Affair; Nashville (TN); On-site; USD 38,000 - 48,000; Full time

Job summary

Tennessee Valley Healthcare System seeking an Administrative Support Assistant within the Primary Care Service in Nashville. The ASA will provide essential administrative support to ensure smooth office operations and assist managers and staff with organization and communication.

Ideal candidates will have one year of specialized experience at the GS-05 level, with preferred experience in timekeeping, day-to-day admin support, and record management. Closing date: 10/29/2026.

Qualifications

• One year of specialized experience at GS-05 level.
• Experience providing administrative support, travel coordination, and scheduling meetings.
• Experience typing and maintaining databases and supporting reporting.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Support managers and employees through organization and communication.
• Coordinate conferences and meetings and track data for reporting.

Skills

Administrative support

Travel coordination

Calendar management

Data entry

Meeting scheduling

Documentation

Tools

Office software

Databases

Job description

The Tennessee Valley Healthcare System is looking for an Administrative Support Assistant. This position(s) serving as an Administrative Support Assistant (ASA) within the Primary Care Service. Incumbent(s) duties and responsibilities includes providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2026.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: A full range of administrative support for an office; Coordinates travel arrangements; reviewing all incoming and outgoing correspondence; scheduling meetings; typing a variety of correspondence and maintaining databases and utilizing various software programs; and maintaining fund control points; coordinate conferences and meetings; track and compile data for reporting purposes.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Preferred Experience: Experience in timekeeping, administrative support in a day to day operation and record management.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.