Administrative Support Assistant

U.S. Department of Veterans Affairs; Nashville (TN); On-site; USD 36,000 - 46,000; Full time

Job summary

The U.S. Department of Veterans Affairs in Nashville is seeking an Administrative Support Assistant to help maintain efficient operations within the Primary Care Service.

The role provides broad administrative support to managers and staff, including travel coordination, scheduling, correspondence processing, and data handling. Applicants should demonstrate one year of specialized experience at the GS-05 level and related office duties.

Qualifications

• One year of specialized experience equivalent to at least the GS-05 grade level in the organization.
• Full range of administrative support for an office; coordinates travel arrangements; reviews incoming and outgoing correspondence; schedules meetings; types a variety of correspondence and maintains databases; uses various software programs; maintains fund control points; coordinates conferences and meetings; tracks and compiles data for reporting.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Support managers and employees through organization and communication.

Skills

Office administration

Travel coordination

Correspondence management

Meeting scheduling

Typing

Database management

Data reporting

Conferences coordination

Job description

The Tennessee Valley Healthcare System is looking for an Administrative Support Assistant. This position(s) serving as an Administrative Support Assistant (ASA) within the Primary Care Service. Incumbent(s) duties and responsibilities includes providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2026.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: A full range of administrative support for an office; Coordinates travel arrangements; reviewing all incoming and outgoing correspondence; scheduling meetings; typing a variety of correspondence and maintaining databases and utilizing various software programs; and maintaining fund control points; coordinate conferences and meetings; track and compile data for reporting purposes.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Preferred Experience: Experience in timekeeping, administrative support in a day to day operation and record management.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/