Administrative Specialist - Scheduling & Office Support

VideoRay; Florida; On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company matching

9/80 work schedule

Paid holiday shutdown

Job summary

AeroVironment is seeking an Administrative Assistant to organize, manage, and keep the office operating smoothly. You will handle clerical tasks, schedule appointments, assist staff, and draft communications. The role emphasizes reliability and proactive service to internal customers.

Responsibilities include coordinating events, preparing reports and presentations, managing calendars, and supporting visitors. Strong MS Office skills and customer service mindset are essential for success.

Qualifications

• High school diploma and 4+ years of prior relevant experience.
• Strong interpersonal and customer service skills with diplomacy and tact.
• Superior organizational, multi-tasking, and time management skills with attention to detail.

Responsibilities

• Assist in coordination, planning and execution of activities and events company-wide.
• Coordinate meetings, travel, conference calls, and expense reports.
• Perform administrative duties for individual, group, or department.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, generate reports, spreadsheets, and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greet and provide general support to visitors.
• Answer and transfer phone calls.
• Perform other job-related duties as assigned

Skills

Customer service

Communication

Time management

Education

High school diploma

Tools

Word

Excel

Outlook

PowerPoint

Job description

AeroVironment is seeking an Administrative Assistant to organize, manage, and keep the office operating smoothly. You will handle clerical tasks, schedule appointments, assist staff, and draft communications. The role emphasizes reliability and proactive service to internal customers.

Responsibilities include coordinating events, preparing reports and presentations, managing calendars, and supporting visitors. Strong MS Office skills and customer service mindset are essential for success.