Executive Administrative Assistant

Eastern Airlines LLC; North Carolina; On-site; USD 55,000 - 75,000; Full time

Job summary

Eastern Airlines LLC is seeking an Executive Administrative Assistant to support our C-suite within a fast-paced aviation environment. The role emphasizes calendar management, correspondence, travel coordination, and top-level office operations.

You will coordinate meetings, greet visitors, handle confidential information with discretion, and ensure smooth day-to-day administrative functions. Exceptional organization and communication are essential for success.

Qualifications

• Proficiency with Outlook Calendar and scheduling.

Responsibilities

• Manage and maintain multiple executive calendars using Outlook, ensuring accurate scheduling and updates.
• Schedule and coordinate conference room meetings, including room bookings and attendee notifications.
• Answer the doorbell and greet visitors professionally; direct visitors as appropriate.
• Handle office and employee needs, including routing requests, coordinating support, and ensuring timely follow-through.
• Prepare, draft, and manage correspondence on behalf of C-suite executives.
• Perform all administrative duties as assigned to support executive and office operations.
• Book travel arrangements as needed, including coordinating flights, hotels, car service, and itineraries.
• Coordinate conference call and meeting logistics as required.
• Maintain organized records and documentation to support executive operations.

Skills

Excellent written and verbal comms

Strong attention to detail

Independent work ethic

Manage competing priorities

Professional demeanor under pressure

Tools

Outlook Calendar

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking an Executive Administrative Assistant to support leadership at an aviation company. This role requires exceptional organization, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will provide comprehensive administrative support to C-suite executives, including calendar management, correspondence, office coordination, meeting scheduling, and travel arrangements as needed.

Key Responsibilities

• Manage and maintain multiple executive calendars using Outlook, ensuring accurate scheduling and updates.
• Schedule and coordinate conference room meetings, including room bookings and attendee notifications.
• Answer the doorbell and greet visitors professionally; direct visitors as appropriate.
• Handle office and employee needs, including routing requests, coordinating support, and ensuring timely follow-through.
• Prepare, draft, and manage correspondence on behalf of C-suite executives.
• Perform all administrative duties as assigned to support executive and office operations.
• Book travel arrangements as needed, including coordinating flights, hotels, car service, and itineraries.
• Coordinate conference call and meeting logistics as required.
• Maintain organized records and documentation to support executive operations.

Required Skills & Qualifications

• Proficiency with Outlook Calendar and scheduling.
• Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
• Prior experience supporting executives and handling sensitive or confidential information.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage competing priorities.
• Ability to work independently, anticipate needs, and handle urgent requests professionally.
• Demonstrated experience organizing meetings and managing complex calendars.

Preferred Qualifications

• Prior administrative experience in an aviation or transportation-related environment.
• Experience and proficiency with Outlook Calendar, Word, Excel, and PowerPoint
• Experience supporting C-suite executives in a corporate setting.
• Familiarity with office operations and support workflows.

Required Professional Traits

• Demonstrates a professional attitude and remains composed in a fast-paced environment.
• Handles high-volume and time-sensitive demands with resilience and strong interpersonal judgment.