On-Site Operations & Events Administrator

Aero Simulation, Inc.; Orlando (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Aero Simulation, Inc. in Orlando is seeking an organized Administrative Support and Corporate Events Coordinator to ensure seamless office operations and engaging events on site.

In this on-site role, you will greet guests, manage the front desk, schedule meetings and conference rooms, coordinate internal and external events, support the HR and Finance teams, and help drive data accuracy and professional presentation across diverse projects.

Qualifications

• Serves as primary guest contact, greeting visitors and enforcing security protocols.
• Manages front desk phone system, routing calls and messages efficiently.
• Oversees scheduling of conference rooms and event calendars.
• Drafts and coordinates written materials with precision and quality.
• Notary duties as required.
• Coordinates with security, IT, travel, facilities, and property management for events.
• Lead and support special projects including research, presentations, and analyses.

Responsibilities

• Coordinate logistics for ASI industry events, including attendee registration and travel.
• Manage internal and external meetings with attendees, meals, and activities as needed.
• Develop a company-wide calendar of employee events in collaboration with HR.

Job description

Aero Simulation, Inc. in Orlando is seeking an organized Administrative Support and Corporate Events Coordinator to ensure seamless office operations and engaging events on site.

In this on-site role, you will greet guests, manage the front desk, schedule meetings and conference rooms, coordinate internal and external events, support the HR and Finance teams, and help drive data accuracy and professional presentation across diverse projects.