Administrative Specialist: Operations & Data Support

DelDOT; Dover (DE); On-site; USD 40,000 - 55,000; Full time

Job summary

DelDOT Administrative Specialist position seeks a detail-oriented professional to manage daily operations, serve as the primary contact for constituents, handle inquiries, and document information. The role also coordinates monthly meetings, oversees supply ordering, and maintains regulatory renewals, with focus on organization and effective communication.

The incumbent will use cloud-based databases, produce reports, and support staff by delivering timely administrative services in a fast-paced

Qualifications

• One year of experience in office support functions including drafting routine correspondence, reports or logs, handling mail and phones.
• Experience in document processing: reviewing records for completeness and adherence to rules and procedures.
• Six months of using standard computer software to create documents, develop spreadsheets or maintain databases.

Responsibilities

• Serve as liaison with internal and external contacts, answering inquiries and providing guidance on administrative matters.
• Create formatted documents, prepare presentations, manage schedules and maintain databases.
• Plan and coordinate meetings, hearings, or conferences and arrange travel as needed.
• Monitor and maintain documentation and records in compliance with retention schedules.

Skills

Customer service

Data entry

Documentation

Communication

Education

Associate degree or higher

Tools

Microsoft Office

Spreadsheet software

Database software

Job description

DelDOT Administrative Specialist position seeks a detail-oriented professional to manage daily operations, serve as the primary contact for constituents, handle inquiries, and document information. The role also coordinates monthly meetings, oversees supply ordering, and maintains regulatory renewals, with focus on organization and effective communication.

The incumbent will use cloud-based databases, produce reports, and support staff by delivering timely administrative services in a fast-paced