Public Service Administrative Specialist

DelDOT; New Castle (DE); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits package

Disability accommodations

Equal opportunity employer

Job summary

DHSS in Delaware seeks an Administrative Specialist to provide administrative, technical, and office support for an assigned agency. You will handle document processing, scheduling, data entry, and records management under general supervision.

You will liaise with internal and external contacts, prepare reports and dashboards, coordinate meetings and travel, and ensure compliance with laws and policies. This role emphasizes attention to detail and strong customer service.

Qualifications

• One year of office support experience (drafting routine correspondence, handling mail, maintaining files).
• One year of document processing to ensure completeness and conformity with laws and procedures.
• One year using an automated information system to enter, update, retrieve, and report data.
• Six months of experience using standard software to create documents, spreadsheets, or maintain databases.

Responsibilities

• Acts as liaison with internal/external contacts to coordinate activities and provide guidance on administrative matters.
• Creates formatted documents, schedules, spreadsheets, and maintains records in compliance with retention schedules.
• Delivers excellent customer service in person, electronically, or in writing.
• Prepares and distributes communications and materials for public and internal use.
• Coordinates project elements including timelines, meetings, travel, and progress updates.
• Uses information systems to enter/update/report data and maintains office supplies and equipment.

Skills

Office support

Data entry

Document processing

Computer literacy

Education

Associate’s degree or higher

Tools

MS Office

Database software

Job description

DHSS in Delaware seeks an Administrative Specialist to provide administrative, technical, and office support for an assigned agency. You will handle document processing, scheduling, data entry, and records management under general supervision.

You will liaise with internal and external contacts, prepare reports and dashboards, coordinate meetings and travel, and ensure compliance with laws and policies. This role emphasizes attention to detail and strong customer service.