Administrative Specialist, Budget & Planning

Delaware LLC; Delaware; On-site; USD 42,000 - 64,000; Full time

Job summary

The State of Delaware seeks an Administrative Support professional to provide comprehensive administrative services for the Budget Development and Planning Division, handling workflows, communications, and special projects. The role supports the Federal Aid Coordinator for monthly meetings and maintains efficient information systems and databases.

The ideal candidate will have at least two years of administrative experience, proficiency with Microsoft Outlook, and strong document management

Qualifications

• Six months' experience evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
• Two years' experience in performing administrative work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
• Two years' experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• Two years’ experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.

Responsibilities

• Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters.
• Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, assists in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
• Delivers excellent customer service in-person, electronically, or by written communication.
• Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures.
• Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.

Skills

Adobe editing

Tools

Microsoft Outlook

Job description

The State of Delaware seeks an Administrative Support professional to provide comprehensive administrative services for the Budget Development and Planning Division, handling workflows, communications, and special projects. The role supports the Federal Aid Coordinator for monthly meetings and maintains efficient information systems and databases.

The ideal candidate will have at least two years of administrative experience, proficiency with Microsoft Outlook, and strong document management