Budget & Planning Administrative Specialist

DelDOT; Dover (DE); On-site; USD 42,000 - 52,000; Full time

Job summary

DelDOT in Dover, Delaware seeks an Administrative Support position within the Budget Development and Planning Division to handle accounting and HR workflow transactions and assist the Federal Aid Coordinator with monthly Clearinghouse Meetings. The role requires independent work, strong organization, and discretion.

You will draft and format documents, manage calendars and databases, provide excellent customer service, and help ensure compliance with policies and procedures.

Qualifications

• Six months' experience evaluating office operations and proposing improvements.
• Two years' experience performing administrative work including drafting and distributing communications.
• Two years' experience using standard computer software to create documents, develop spreadsheets, or manage databases.
• Two years’ experience collecting, compiling, and evaluating data to prepare reports or other documents.

Responsibilities

• Coordinate activities with internal and external contacts and provide guidance on administrative matters.
• Create formatted documents, manage presentations, schedules, spreadsheets, and training manuals.
• Deliver excellent customer service in person, online, or in writing.
• Explain agency services, laws, and procedures.
• Maintain record-keeping systems and ensure retention compliance.
• Monitor deadlines and workflows, suggesting improvements.
• Draft and distribute communications for public or internal use.
• Support contracting and procurement processes and monitor budgets as applicable.

Skills

Adobe

Microsoft Outlook

Job description

DelDOT in Dover, Delaware seeks an Administrative Support position within the Budget Development and Planning Division to handle accounting and HR workflow transactions and assist the Federal Aid Coordinator with monthly Clearinghouse Meetings. The role requires independent work, strong organization, and discretion.

You will draft and format documents, manage calendars and databases, provide excellent customer service, and help ensure compliance with policies and procedures.