Administrative Specialist — Public Service & Data Support

Delaware LLC; Delaware; On-site; USD 40,000 - 56,000; Full time

Job summary

The Department of State (DOS) in Delaware invites applications for an Administrative Specialist to provide essential office support, document processing, and records management. The role emphasizes accuracy, compliance, and efficient service to internal and external stakeholders.

Responsibilities include drafting communications, managing schedules, maintaining databases, planning meetings and travel, and ensuring adherence to applicable laws and policies.

Qualifications

• One year of office support experience (drafting routine correspondence, reports, or logs, handling mail and filing).
• One year of document processing (reviewing records for completeness and compliance).
• One year of using an automated information system to enter, update, retrieve, and report data.
• Six months’ experience with standard computer software to create documents, spreadsheets, or maintain databases.

Responsibilities

• Liaises with internal/external contacts to coordinate activities and provide guidance.
• Creates formatted documents, presentations, manages schedules, and maintains records.
• Delivers customer service in person, electronically, or in writing.
• Applies agency services, laws, rules, regulations, standards, policies, and procedures.
• Maintains record-keeping systems and ensures compliance with retention schedules.
• Supports higher-level staff with data collection, reports, and dashboard maintenance.
• Reviews information for completeness and compliance; resolves discrepancies.
• Drafts and distributes communications for public or internal use.
• Coordinates project elements, tracks timelines, and facilitates team communication.
• Uses information systems to enter, update, delete, retrieve, and report data.
• Orders and maintains office supplies and equipment.
• Plans meetings, hearings, or conferences and makes travel arrangements.
• May approve/deny requests within established standards.
• Performs other related duties as required.

Education

Associate’s degree or higher

Job description

The Department of State (DOS) in Delaware invites applications for an Administrative Specialist to provide essential office support, document processing, and records management. The role emphasizes accuracy, compliance, and efficient service to internal and external stakeholders.

Responsibilities include drafting communications, managing schedules, maintaining databases, planning meetings and travel, and ensuring adherence to applicable laws and policies.