Administrative Specialist - Invoices & Client Support

ARAMARK; Iowa; On-site; USD 32,000 - 42,000; Full time

Job summary

ARAMARK is seeking an Administrative Assistant to provide comprehensive support in a fast-paced office environment. The role covers answering phones, filing, client communications, and scheduling staff while maintaining accurate documentation.

The ideal candidate has strong verbal and written communication skills and proficiency with Microsoft Office. Responsibilities include handling invoices, payroll processing, meetings coordination, and data entry to improve daily operations.

Qualifications

• Previous customer service experience required.
• High School Diploma/GED required.
• 1-3 years previous administrative or office experience preferred.
• Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers.
• Shows initiative, follows established procedures.
• Excellent verbal and written communication & listening skills.
• Demonstrates self-development, and integrity.
• Read and understand information and ideas presented in writing.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint.
• Strong problem solving, analytical, and organizational skills.

Responsibilities

• Answering phones.
• Filing documentation.
• Communicates with clients and customers.
• Operates office equipment like fax machines and copiers.
• Submits and processes invoices.
• Sets up meetings, including preparation, and taking of meeting minutes.
• Data entry and analytical work.
• Provides clerical support.
• Seeks to improve efficiency of daily operations.
• Processing invoices & payroll.
• Maintains timely, accurate and detailed documentation required by management.
• Possess professional etiquette.
• Outstanding customer service and interact effectively with customers, employees, and the broader community.

Skills

Customer service

Microsoft Office

Communication

Data entry

Phone etiquette

Education

High School Diploma/GED

Tools

Printers

Copiers

Fax machines

Office equipment

Job description

ARAMARK is seeking an Administrative Assistant to provide comprehensive support in a fast-paced office environment. The role covers answering phones, filing, client communications, and scheduling staff while maintaining accurate documentation.

The ideal candidate has strong verbal and written communication skills and proficiency with Microsoft Office. Responsibilities include handling invoices, payroll processing, meetings coordination, and data entry to improve daily operations.