Administrative Support Specialist I

Aramark; San Antonio (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Aramark in San Antonio, TX is seeking an Assistant to provide comprehensive administrative support in a fast-paced environment. The role involves handling phones, filing, scheduling staff, and coordinating with clients and customers to ensure smooth daily operations.

Responsibilities include producing monthly reports, organizing training, managing emails, booking meetings, and maintaining supplier and vendor records.

Qualifications

• Strong professional etiquette.
• Strong digital literacy with Excel, Word, and PowerPoint.
• Excellent problem solving, analytical and interpersonal skills.
• Must have customer service experience.

Responsibilities

• Provide administrative support and advice to the Unit and offices.
• Manage filing systems and implement structure revisions as required.
• Produce the Business Units monthly report.
• Organise training courses and site-wide emails.
• Schedule meetings and book rooms; arrange food as required.
• Handle access request forms and inductions; track training data.
• Keep vendor list up to date with insurance details.
• File supplier dockets and follow up as needed.
• Back up timesheets and assist with schedules and audits.

Skills

Professional etiquette

Excel

Word

PowerPoint

Customer service

Job description

Aramark in San Antonio, TX is seeking an Assistant to provide comprehensive administrative support in a fast-paced environment. The role involves handling phones, filing, scheduling staff, and coordinating with clients and customers to ensure smooth daily operations.

Responsibilities include producing monthly reports, organizing training, managing emails, booking meetings, and maintaining supplier and vendor records.