Advanced Administrative Assistant

Tampatraining; Tampa (FL); On-site; USD 26,000 - 39,000; Full time

Job summary

Hillsborough College in Tampa, FL seeks an experienced administrative assistant to provide advanced secretarial and clerical support to the assigned office, ensuring efficient daily operations and accurate documentation.

Responsibilities include composing correspondence, preparing reports, managing calendars, travel arrangements, mail handling, and coordinating committee meetings. The role may involve budgeting tasks and supporting staff with diverse administrative needs.

Qualifications

• Associate’s degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience.
• High School diploma or GED equivalent if substituting experience for education.

Responsibilities

• Provides advanced secretarial, administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations.
• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc.
• Compiles and prepares various reports as requested.
• Prepares and processes material for and may attend committee meetings; types minutes from meetings.
• Schedules appointments and maintains calendar; organizes, coordinates and prioritizes activities.
• Sets-up and maintains current office files and computer databases, both hardcopy and electronic.
• Receives incoming calls; answers questions or directs calls as appropriate.
• Opens, distributes and prioritizes mail.
• Handles travel arrangements, reimbursements, invoices, payroll and related paperwork.
• Operates office machines (copier, fax, computer, etc.).
• Orders and maintains inventory of office supplies; prepares requisitions.
• Assists students with problems/complaints or refers to appropriate staff.
• May assist in annual office budget preparation.

Education

Associate’s degree or two-year College equivalent

High School diploma or GED equivalent if substituting experience for education

Job description

Hillsborough College in Tampa, FL seeks an experienced administrative assistant to provide advanced secretarial and clerical support to the assigned office, ensuring efficient daily operations and accurate documentation.

Responsibilities include composing correspondence, preparing reports, managing calendars, travel arrangements, mail handling, and coordinating committee meetings. The role may involve budgeting tasks and supporting staff with diverse administrative needs.