Staff Assistant II

Hillsborough Community College; Tampa (FL); On-site; USD 26,000 - 39,000; Full time

Job summary

Hillsborough College in Tampa, FL seeks an experienced administrative assistant to provide advanced secretarial and clerical support to the assigned office, ensuring efficient daily operations and accurate documentation.

Responsibilities include composing correspondence, preparing reports, managing calendars, travel arrangements, mail handling, and coordinating committee meetings. The role may involve budgeting tasks and supporting staff with diverse administrative needs.

Qualifications

• Associate’s degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience.
• High School diploma or GED equivalent if substituting experience for education.

Responsibilities

• Provides advanced secretarial, administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations.
• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc.
• Compiles and prepares various reports as requested.
• Prepares and processes material for and may attend committee meetings; types minutes from meetings.
• Schedules appointments and maintains calendar; organizes, coordinates and prioritizes activities.
• Sets-up and maintains current office files and computer databases, both hardcopy and electronic.
• Receives incoming calls; answers questions or directs calls as appropriate.
• Opens, distributes and prioritizes mail.
• Handles travel arrangements, reimbursements, invoices, payroll and related paperwork.
• Operates office machines (copier, fax, computer, etc.).
• Orders and maintains inventory of office supplies; prepares requisitions.
• Assists students with problems/complaints or refers to appropriate staff.
• May assist in annual office budget preparation.

Education

Associate’s degree or two-year College equivalent

High School diploma or GED equivalent if substituting experience for education

Job description

Compensation Range:$18.58 - $28.31Position Summary:Hiring compensation range: $18.58 - $20.43 hourly depending on qualifications.Job Description:Provides advanced secretarial, administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations. May also assist department(s) with the operation of computerized applications.Job Duties:Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc. Compiles and prepares various reports as requested.Prepares and processes material for and may attend various committee meetings; types minutes from meetings.Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activities.Sets-up and maintains current office files and computer databases, both hardcopy and computer files.Receives incoming calls and responds to questions or directs calls as appropriate.Open, distribute and prioritize mail.Handles travel arrangements as required: processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.Operates various office machines including copier, fax, computer, etc. Orders and maintains adequate inventory of office supplies: prepares requisitions.Assists students with problems and/or complaints or refers to appropriate office or personnel. May assist in the preparation of the annual office budget.May provide direction or assistance to lower level office clerical staff member(s) and performs other similar and related duties as requested.Minimum Qualifications :Associate’s degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience. The position requires at least a High School diploma or GED equivalent if substituting experience for education.Closing Date: Open Until FilledHillsborough College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status.Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.Hillsborough College participates in the US E-Verify program.Apply Today to join our team