Staff Assistant II

Hillsborough College; Tampa (FL); Presencial; USD 26.000 - 39.000; Tempo integral

Resumo da vaga

Hillsborough College is seeking an experienced administrative professional to provide advanced secretarial and clerical support to the assigned office, ensuring efficient daily operations and assisting departments with computerized applications.

The role requires strong organizational skills, calendar management, travel arrangements, and the ability to prepare reports, minutes, and budgets as needed; candidate should be capable of handling multiple tasks with accuracy and discretion.

Qualificações

• Associates degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience.
• The position requires at least a High School diploma or GED equivalent if substituting experience for education.

Responsabilidades

• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc.
• Compiles and prepares various reports as requested.
• Prepares and processes material for and may attend various committee meetings; types minutes from meetings.
• Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activities.
• Sets-up and maintains current office files and computer databases, both hardcopy and computer files.
• Receives incoming calls and responds to questions or directs calls as appropriate.
• Open, distribute and prioritize mail.
• Handles travel arrangements as required: processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.
• Operates various office machines including copier, fax, computer, etc.
• Orders and maintains adequate inventory of office supplies: prepares requisitions.
• Assists students with problems and/or complaints or refers to appropriate office or personnel.
• May assist in the preparation of the annual office budget.
• May provide direction or assistance to lower level office clerical staff member(s) and performs other similar and related duties as requested.

Formação

Associates degree or two-year College equivalent

High School diploma or GED equivalent

Descrição da vaga

Compensation Range

$18.58 - $28.31

Position Summary

Hiring compensation range: $18.58 - $20.43 hourly depending on qualifications.

Job Description

Provides advanced secretarial, administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations. May also assist department(s) with the operation of computerized applications.

Job Duties

• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc.
• Compiles and prepares various reports as requested.
• Prepares and processes material for and may attend various committee meetings; types minutes from meetings.
• Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activities.
• Sets-up and maintains current office files and computer databases, both hardcopy and computer files.
• Receives incoming calls and responds to questions or directs calls as appropriate.
• Open, distribute and prioritize mail.
• Handles travel arrangements as required: processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.
• Operates various office machines including copier, fax, computer, etc.
• Orders and maintains adequate inventory of office supplies: prepares requisitions.
• Assists students with problems and/or complaints or refers to appropriate office or personnel.
• May assist in the preparation of the annual office budget.
• May provide direction or assistance to lower level office clerical staff member(s) and performs other similar and related duties as requested.

Minimum Qualifications

Associate’s degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience.

The position requires at least a High School diploma or GED equivalent if substituting experience for education.

Closing Date

Open Until Filled

Equal Opportunity Statement

Hillsborough College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.

All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status. Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law.

Veteran Preference Requirement

At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim.

Background Check & E-Verify

The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting. Hillsborough College participates in the US E-Verify program.

About Hillsborough College

Founded in 1968, HC is currently the fifth largest community college in Florida’s State College System, serving more than 42,000 students each year at its five campuses, three centers and online platform.

HC offers more than 200 academic options including the associate in art and associate in science degrees, college credit certificates, postsecondary adult vocational certificates, advanced technical diplomas and certificates, as well as continuing education and lifelong learning courses.

The College has an annual budget of over $135 million and employs more than 2,200.

Over 84 percent of HC graduates stay in the local community, and together, HC and its former students contribute more than $1.3 billion in added income and economic impact to Hillsborough County.