Staff Assistant

Hillsborough College; Tampa (FL); On-site; USD 25,000 - 37,000; Full time

Job summary

Hillsborough Community College in Tampa, FL, seeks an administrative assistant to provide secretarial support to the assigned office. The role involves typing, proofreading, and distributing documents, composing letters as requested, and ensuring accurate communications.

Duties include handling student enrollment letters, gathering records, processing subpoenas, budgeting for office supplies, and maintaining files.

Qualifications

• Requires a high school diploma or GED and at least two years of related work experience.
• Preferred bilingual in Spanish and English.

Responsibilities

• Type forms and letters verifying student enrollment.
• Gather student records and prepare records for committee review.
• Locate records and send via certified mail per subpoenas.
• Order office supplies and monitor budget.
• Prepare requisitions, receiving reports, and work orders.
• Handle registrations and related tasks.
• Prepare form letters and memoranda.
• Maintain payroll copy files and photocopies archives.
• Type and prepare supervisor reports and greet visitors.

Skills

Proofreading

Typing

Bilingual Spanish-English

Education

High school diploma or GED

Job description

Compensation Range:

$17.80 - $27.07

Position Summary:

Hiring compensation range: $17.80 - $19.58 hourly depending on qualifications.

Job Summary:

The position provides secretarial and clerical support to assigned office to enable effective office operations. Types, proofreads and/or distributes accurate correspondence, memorandums, schedules and other documentation based on information generated by requestor. May independently compose letters, memos, etc. as requested.

Job Duties:

• (30%) Type forms and letters verifying student enrollment.
• (10%) Gather student records and photocopy and make list; preparing records for committee for academic standing.
• (10%) Locate records and photocopy and send via certified mail; in compliance to subpoenas served.
• (10%) Order office supplies and office equipment service; monitor budget.
• (5%) Prepare requisitions, receiving reports, work orders.
• (5%) Work registration.
• (20%) Prepare form letters and memoranda letters.
• (5%) Maintain file for payroll copies.
• (5%) Maintain files for photocopies of forms, letters, records.
• (5%) Type and prepare reports for supervisor as required, answer phones and greet visitors.

Minimum Qualifications:

The position requires at least a high school diploma or GED equivalency and at least two years of prior-related work experience.

Preferred Qualifications:

Preferred bilingual in Spanish and English (fluently able to converse).

Closing Date:

Open Until Filled

Hillsborough Community College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner. All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status. Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission. The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting. Hillsborough Community College participates in the US E-Verify program. Founded in 1968, HC is currently the fifth largest community college in Florida’s State College System, serving more than 42,000 students each year at its five campuses, three centers and online platform. HC offers more than 200 academic options including the associate in art and associate in science degrees, college credit certificates, postsecondary adult vocational certificates, advanced technical diplomas and certificates, as well as continuing education and lifelong learning courses. The College has an annual budget of over $135 million and employs more than 2,200. Over 84 percent of HC graduates stay in the local community, and together, HC and its former students contribute more than $1.3 billion in added income and economic impact to Hillsborough County.