Project Support Specialist

Ghostwerks LLC; Wharton (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and benefits including health and dental insurance

401k with company match

Opportunity for professional growth

Job summary

Ghostwerks LLC is searching for a Project Support Specialist in Wharton, NJ. This role involves assisting project teams with coordination, scheduling, and administrative tasks, ensuring deadlines are met efficiently.

The ideal candidate will have strong organizational skills, the ability to multitask in a fast-paced environment, and be proficient with project management software. The position requires U.S. citizenship and the ability to obtain a Security Clearance.

Qualifications

• Must be a U.S. Citizen.
• Must be able to successfully obtain a Security Clearance.

Responsibilities

• Assist in coordinating project tasks and ensuring deadlines are met.
• Track project progress and communicate issues or delays to the Project Manager.
• Prepare and maintain project documentation, including status reports.
• Maintain and update project schedules and databases.
• Provide administrative support to project teams including scheduling meetings.

Skills

Attention to detail

Written and verbal communication

Multi-tasking in fast-paced environments

Problem-solving and critical thinking

Team collaboration and interpersonal skills

Scheduling and calendar management

Meeting coordination and minute-taking

Project documentation and record keeping

Risk identification and issue tracking

Data entry and reporting accuracy

Process improvement and workflow organization

Ability to prioritize competing deadlines

Administrative and operational support

Resource coordination and logistics support

Confidentiality and professionalism

Education

U.S. Citizenship

Ability to obtain Security Clearance

Tools

Microsoft Project

Microsoft Office Suite

Job description

Project Support Specialist:

Ghostwerks is seeking an organized and driven Project Support Specialist to assist project teams with coordination, scheduling, and administrative support tasks. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and enjoys working collaboratively across teams.

The Project Support Specialist will help track project progress, maintain project documentation, coordinate schedules, and support overall project execution to ensure tasks are completed on time and efficiently.

Ghostwerks is a Service-Disabled Veteran Owned Small Business (SDVOSB) that specializes in navigating the intricate landscape of the defense and civilian government space. Ghostwerks is committed to providing the highest quality support and services to our customers. We offer a wide range of services, including Solution Engineering, Mission Readiness, Technology Solutions, Engineering Support, and Government Contractor Support. Our services are designed to help organizations of all sizes achieve their goals and reach their full potential.

Essential Duties and Responsibilities

• Assist in coordinating project tasks and ensuring deadlines are met
• Track project progress and communicate issues or delays to the Project Manager
• Prepare and maintain project documentation, including status reports, meeting minutes, and project files
• Maintain and update project schedules, databases, and project management tools
• Provide administrative support to project teams, including scheduling meetings and coordinating communications
• Assist with development and maintenance of project plans and timelines
• Participate in project meetings and provide support as needed
• Track action items and follow up on outstanding tasks to ensure timely completion
• Coordinate communication between internal teams, customers, subcontractors, and stakeholders
• Prepare presentations, reports, and briefing materials for leadership reviews
• Assist with data collection, reporting metrics, and project performance tracking
• Maintain document control and ensure project documentation complies with company and customer requirements
• Support contract deliverables and compliance tracking
• Assist with risk management activities and issue resolution efforts
• Help identify process improvements to increase project efficiency and organization
• Support scheduling, resource coordination, and logistics across multiple projects
• Maintain sensitive project information with professionalism and discretion
• Collaborate with internal teams to ensure project deliverables are completed efficiently

Qualifications (Required)

• Must be a U.S. Citizen
• Must be able to successfully obtain a Security Clearance

Preferred Qualifications

• Background in Government contracting preferred
• Proven experience as a Project Coordinator, Project Support Specialist, or similar role
• Experience using project management software such as MS Project
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to work effectively in a team-oriented environment
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
• Strong attention to detail and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment

Skills

• Attention to detail
• Written and verbal communication
• Multi-tasking in fast-paced environments
• Problem-solving and critical thinking
• Team collaboration and interpersonal skills
• Scheduling and calendar management
• Meeting coordination and minute-taking
• Project documentation and record keeping
• Risk identification and issue tracking
• Data entry and reporting accuracy
• Process improvement and workflow organization
• Ability to prioritize competing deadlines
• Administrative and operational support
• Resource coordination and logistics support
• Confidentiality and professionalism

Work Environment and Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Customer Location: On-Site – Picatinny Arsenal Wharton, NJ
• Type of environment: office
• Noise level: Mid-High – Mid
• Work schedule: Schedule is customer core business working hours, typically between 7am-5pm.
• Amount of Travel: Less than 5%

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Equal Employment Opportunity

To provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. Ghostwerks does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information, or any other characteristic protected by law (referred to as "protected status"). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.

Ghostwerks is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need reasonable accommodation in order to search for a job opening or to submit an application, please contact [e-mail] for assistance.

Why Join Ghostwerks LLC?

• Work with a growing SDVOSB company in the government contracting space.
• Engage in meaningful work supporting federal contracts and mission-critical operations.
• Opportunity for professional growth and leadership in a dynamic environment.
• Competitive salary and benefits package to include; insurance (health, dental, life, disability), and 401k with company match.

If you are a results-driven professional with experience in Project Support, we encourage you to apply and contribute to Ghostwerks LLC's continued success.