Administrative Specialist — Document & Data Coordinator

simera-talent; San Francisco (CA); Remote; USD 60,000 - 85,000; Full time

Job summary

simera-talent in San Francisco seeks a detailed-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, and supporting teams with day-to-day administrative needs.

You will handle filing, data entry, schedules, reports, invoices, onboarding, and process improvements while maintaining confidentiality and ensuring company policies are

Qualifications

• Experience in administrative support or office administration.
• Ability to manage documents, records, and data accurately.
• Proficient with digital filing and document management.
• Strong written and verbal communication.
• Ability to multitask and meet deadlines.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Data entry

Multi-tasking

Problem solving

Independence

Tools

Google Workspace

Microsoft Office

Spreadsheets

Job description

simera-talent in San Francisco seeks a detailed-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, and supporting teams with day-to-day administrative needs.

You will handle filing, data entry, schedules, reports, invoices, onboarding, and process improvements while maintaining confidentiality and ensuring company policies are