Elite Administrative Specialist – Operations & Records

simera-talent; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

simera-talent in San Francisco, CA is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization.

The role emphasizes meticulous document management, calendar coordination, data entry, and cross-team communication, with a focus on accuracy and confidentiality.

You will help streamline processes, assist with invoices and reports, and support onboarding and ad‑hoc projects while maintaining professional standards.

Qualifications

• Previous experience in administrative support or office administration.
• Proficient with Google Workspace and Microsoft Office.
• Strong written and verbal communication.
• Excellent organization and time-management.
• Ability to manage multiple tasks with attention to detail.
• Experience with data entry and document management.
• Ability to work independently and with remote teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative data.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Coordinate emails, calendars, meetings, and requests.
• Monitor deadlines and follow-ups to ensure timely completion.
• Assist with invoices, expense reports, and requests.
• Maintain organized digital filing and document systems.
• Support onboarding and other administrative projects.
• Identify issues and suggest process improvements.
• Ensure policies and procedures are followed and confidentiality is maintained.

Skills

Google Workspace

Microsoft Office

Time management

Communication

Data entry

Documentation

Independent work

Tools

Google Workspace

Microsoft Office

Job description

simera-talent in San Francisco, CA is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization.

The role emphasizes meticulous document management, calendar coordination, data entry, and cross-team communication, with a focus on accuracy and confidentiality.

You will help streamline processes, assist with invoices and reports, and support onboarding and ad‑hoc projects while maintaining professional standards.