Remote Administrative & Operations Specialist

simera-talent; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

simera-talent is seeking an Administrative Specialist in San Francisco to provide cross-team administrative support, organize documents, and maintain accurate records. You will manage calendars, coordinate with internal teams and external contacts, and ensure timely follow-ups.

The role requires excellent communication, strong organizational skills, attention to detail, and proficiency with Google Workspace or Microsoft Office.

Qualifications

• Excellent verbal and written communication required.
• Strong organizational and time-management skills required.
• Proficient in data entry and documentation, with attention to detail.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.

Skills

Communication

Organizational skills

Time management

Attention to detail

Data entry

Multitasking

Independent work

Discretion

Documentation

Remote collaboration

Tools

Google Workspace

Microsoft Office

Job description

simera-talent is seeking an Administrative Specialist in San Francisco to provide cross-team administrative support, organize documents, and maintain accurate records. You will manage calendars, coordinate with internal teams and external contacts, and ensure timely follow-ups.

The role requires excellent communication, strong organizational skills, attention to detail, and proficiency with Google Workspace or Microsoft Office.