Administrative Specialist — Detail‑Oriented Operations

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera in San Francisco seeks an Administrative Specialist to provide administrative and operational support across the organization. You will manage documents, databases, calendars, and internal communications to keep teams aligned and on track.

The role requires meticulous data entry, strong organization, and the ability to handle confidential information while supporting multiple departments and remote teams.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong data entry and documentation skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, email, calendars, databases, and other digital tools.
• Strong written documentation and record-keeping skills.
• Ability to work independently and take initiative.
• Professional and discreet approach when handling confidential information.
• Ability to adapt to changing priorities and processes.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Data entry & documentation

Multitasking

Problem-solving & follow-up

Google Workspace

Microsoft Office

Independent work

Discretion with confidential info

Adaptability

Tools

Google Workspace

Microsoft Office

Spreadsheets

Job description

Simera in San Francisco seeks an Administrative Specialist to provide administrative and operational support across the organization. You will manage documents, databases, calendars, and internal communications to keep teams aligned and on track.

The role requires meticulous data entry, strong organization, and the ability to handle confidential information while supporting multiple departments and remote teams.