Administrative Specialist: Organized Ops & Docs

simera-talent; San Francisco (CA); Remote; USD 45,000 - 65,000; Full time

Job summary

simera-talent is seeking a detail-oriented Administrative Specialist to support teams across the organization. The role focuses on documentation, data accuracy, calendar coordination, and efficient reception of requests.

You will manage files, prepare reports, assist with invoices and onboarding, and help implement improved workflows. The position requires strong communication, organization, and independent work with remote collaboration across teams.

Qualifications

• Excellent verbal and written communication is expected.
• Strong organizational skills and time management are essential.
• Attention to detail and accuracy are critical for documentation.

Responsibilities

• Provide administrative support to internal teams and managers.
• Organize documents, records, files, and databases.
• Prepare, format, and update reports and presentations.
• Manage emails, calendars, meetings, and routine admin tasks.
• Coordinate information between teams and external contacts.
• Maintain digital filing and document management systems.

Skills

Organizational skills

Attention to detail

Time management

Multitasking

Communication skills

Tools

Google Workspace

Microsoft Office

Spreadsheets

Job description

simera-talent is seeking a detail-oriented Administrative Specialist to support teams across the organization. The role focuses on documentation, data accuracy, calendar coordination, and efficient reception of requests.

You will manage files, prepare reports, assist with invoices and onboarding, and help implement improved workflows. The position requires strong communication, organization, and independent work with remote collaboration across teams.