Administrative Specialist — Organized Ops & Data Support

Simera; San Francisco (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide organizational support across the company. The role focuses on handling documents, coordinating tasks, maintaining records, and supporting teams with day-to-day administrative needs.

Ideal candidates are highly organized, reliable, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professional communication with internal and external contacts.

Qualifications

• Minimum experience in administrative support or office administration.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy in data handling.
• Ability to prioritize multiple tasks and meet deadlines.
• Proactive, professional, and discreet handling of confidential information.

Responsibilities

• Provide administrative support to internal teams and managers.
• Organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and procurement processes.
• Maintain digital filing and document management systems.
• Support onboarding and internal processes.
• Identify administrative issues and suggest process improvements.
• Ensure adherence to company policies and procedures.
• Maintain confidentiality of sensitive information.
• Provide timely support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Task prioritization

Problem solving

Independence

Adaptability

Confidentiality

Remote work setup

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide organizational support across the company. The role focuses on handling documents, coordinating tasks, maintaining records, and supporting teams with day-to-day administrative needs.

Ideal candidates are highly organized, reliable, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professional communication with internal and external contacts.