Administrative Operations Specialist

simera-talent; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

simera-talent is seeking a detail-oriented Administrative Specialist to provide comprehensive support across the organization, focusing on documentation, data accuracy, and process efficiency. The role emphasizes reliability, initiative, and ability to coordinate tasks across remote teams.

You will manage calendars, prepare reports, handle invoices when needed, and maintain organized digital filing systems while upholding confidentiality and company policies.

Qualifications

• Experience in administrative support or office administration.
• Experience handling documents, records, data, schedules.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Excellent attention to detail and ability to meet deadlines.
• English proficiency if communicating with English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Multitasking

Problem-solving

Independent work

Discretion

Remote collaboration

Time management

Tools

Google Workspace

Microsoft Office

Excel

Calendar management

Email management

Job description

simera-talent is seeking a detail-oriented Administrative Specialist to provide comprehensive support across the organization, focusing on documentation, data accuracy, and process efficiency. The role emphasizes reliability, initiative, and ability to coordinate tasks across remote teams.

You will manage calendars, prepare reports, handle invoices when needed, and maintain organized digital filing systems while upholding confidentiality and company policies.