Administrative & Operations Specialist

simera-talent; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

simera-talent in San Francisco seeks an Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and effective handling of documents and data.

You will manage calendars, prepare reports, coordinate with internal teams and external contacts, and maintain confidential information with professionalism. The position supports onboarding and process improvements in a fast-paced environment.

Qualifications

• Experience in administrative support or office administration.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Detail-oriented with deadline focus.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Documentation

Data entry

Organization

Communication

Time management

Microsoft Office

Google Workspace

Record-keeping

Independent work

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

simera-talent in San Francisco seeks an Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and effective handling of documents and data.

You will manage calendars, prepare reports, coordinate with internal teams and external contacts, and maintain confidential information with professionalism. The position supports onboarding and process improvements in a fast-paced environment.