Administrative Specialist - Detail-Driven Ops & Records

Simera; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes strong organization, reliability, and a proactive approach to managing documents, data, and cross-team coordination.

The ideal candidate will handle emails, calendars, reports, and onboarding tasks while maintaining confidentiality and ensuring processes align with company policies.

Qualifications

• Excellent verbal and written communication is required.
• Strong organizational and time-management skills are essential.
• Excellent attention to detail and accuracy is expected.
• Strong data entry and documentation skills are needed.
• Ability to prioritize and manage multiple tasks simultaneously.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Independent work

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes strong organization, reliability, and a proactive approach to managing documents, data, and cross-team coordination.

The ideal candidate will handle emails, calendars, reports, and onboarding tasks while maintaining confidentiality and ensuring processes align with company policies.