Remote Administrative & Operations Specialist

Simera; San Francisco (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive handling of documentation and day-to-day tasks to help teams stay on track.

You will manage emails, calendars, reports, and data across internal teams and external contacts, maintain filing systems, support onboarding, and assist with invoices and expense processes.

Qualifications

• Previous experience in administrative support or similar roles.
• Experience managing documents, records, data, schedules, and processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate with remote teams.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency for English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organizational skills

Attention to detail

Data entry

Multitasking

Problem solving

Google Workspace

Microsoft Office

Independence

Tools

MS Office

Google Workspace

Excel

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive handling of documentation and day-to-day tasks to help teams stay on track.

You will manage emails, calendars, reports, and data across internal teams and external contacts, maintain filing systems, support onboarding, and assist with invoices and expense processes.