Administrative Specialist - Efficient Ops & Records

Simera; San Francisco (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes document control, data accuracy, and cross-team coordination, with a focus on timely delivery and confidential handling of information.

The ideal candidate will manage calendars, prepare reports, and support onboarding and process improvements, while collaborating with remote teams and internal stakeholders to maintain

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong data entry and documentation skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, email, calendars, databases, and other digital tools.
• Strong written documentation and record-keeping skills.
• Ability to work independently and take initiative.
• Professional and discreet approach when handling confidential information.
• Ability to adapt to changing priorities and processes.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal communication

Organizational skills

Attention to detail

Data entry

Google Workspace

Office proficiency

Tools

Microsoft Office

Spreadsheets

Email/calendar management

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes document control, data accuracy, and cross-team coordination, with a focus on timely delivery and confidential handling of information.

The ideal candidate will manage calendars, prepare reports, and support onboarding and process improvements, while collaborating with remote teams and internal stakeholders to maintain