Remote Administrative Specialist - Records & Ops Pro

Simera; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide administrative and operational support across the organization. The role requires a highly organized, reliable individual who can manage documentation, coordinate tasks, maintain records, and support teams with day-to-day needs.

Responsibilities include organizing documents, updating reports, managing calendars, and assisting with invoices and onboarding.

Qualifications

• Previous experience in administrative support or office administration.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication.
• Proficient with digital tools and remote collaboration.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine inquiries.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify accuracy.
• Assist with invoices, expense reports, and purchase requests as needed.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify issues and suggest workflow improvements.
• Ensure company policies and procedures are followed.
• Maintain confidentiality when handling sensitive information.

Skills

Documentation

Data entry

Calendar management

Remote collaboration

Attention to detail

Time management

Discretion

Communication

Independent work

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Specialist to provide administrative and operational support across the organization. The role requires a highly organized, reliable individual who can manage documentation, coordinate tasks, maintain records, and support teams with day-to-day needs.

Responsibilities include organizing documents, updating reports, managing calendars, and assisting with invoices and onboarding.