Remote Administrative & Operations Specialist

Simera; San Francisco (CA); Remote; USD 52,000 - 78,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support. The role focuses on organizing documents, maintaining records, and assisting teams with day-to-day needs.

The ideal candidate will manage calendars, data entry, and communications, while ensuring confidentiality and accuracy across processes. Remote-ready with strong organizational skills and proactive collaboration.

Qualifications

• Experience providing administrative support and handling documents, records, and data.
• Ability to manage calendars, emails, meetings, and routine requests with accuracy.
• Proactive, organized, and able to work independently with discretion.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Time management

Problem solving

Multitasking

Independent work

Discretion

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support. The role focuses on organizing documents, maintaining records, and assisting teams with day-to-day needs.

The ideal candidate will manage calendars, data entry, and communications, while ensuring confidentiality and accuracy across processes. Remote-ready with strong organizational skills and proactive collaboration.