Detail-Oriented Administrative Specialist for Internal Ops

Simera; San Francisco (CA); Remote; USD 60,000 - 88,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organizing documents, coordinating tasks, maintaining accurate records, and assisting teams with day-to-day needs.

The ideal candidate will be highly organized, reliable, and able to manage multiple priorities in a fast-paced environment while ensuring confidentiality and professional communication with colleagues and external

Qualifications

• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in data entry and documentation.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proficiency with Google Workspace or Microsoft Office.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Independent work

Tools

Google Workspace

Microsoft Office

Spreadsheets/Databases

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organizing documents, coordinating tasks, maintaining accurate records, and assisting teams with day-to-day needs.

The ideal candidate will be highly organized, reliable, and able to manage multiple priorities in a fast-paced environment while ensuring confidentiality and professional communication with colleagues and external