Administrative & Operations Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Remote-friendly

Flexible schedule

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. You will manage documents, calendars, reports, and coordinate with teams and external contacts to ensure smooth day-to-day operations.

The ideal candidate excels in organization, communication, and independent work, with a proactive approach to process improvements and confidentiality in handling sensitive information.

Qualifications

• Experience in administrative support or office administration.
• Ability to work with remote teams and coordinate cross-functionally.
• Strong attention to detail and ability to meet deadlines.
• Proficiency with Google Workspace or Microsoft Office.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Data entry

Documentation

MS Office

Google Workspace

Multitasking

Discretion

Independent worker

Education

Bachelor’s degree not specified

Tools

Google Workspace

Microsoft Excel

Microsoft Word

Google Sheets

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. You will manage documents, calendars, reports, and coordinate with teams and external contacts to ensure smooth day-to-day operations.

The ideal candidate excels in organization, communication, and independent work, with a proactive approach to process improvements and confidentiality in handling sensitive information.